Facilities Assistant
SANDERSON RECRUITMENT IRELAND
DUBLIN
A great opportunity to support the Facilities Manager in the fast paced company and to develop your career with guidance and support. Specific Duties & Tasks: Managing local contractors & suppliers on site and helping with performance audits & reviews. Oversee all on site suppliers' activities inc. visits, deliveries, contracts followed & highlighting any risks. Ensuring policies & statutory H&S adhered to & promote the 'Zero Harm' approach. Conducting regular H&S inspections to ensure stds remain high. Responsible for local level facilities issues, resolving quickly & recording for prevention. Manage facilities inbox & answering queries in agreed (SLA. Identifying & escalating high priority issues to correct internal s/holders. Preparing reports & sending site wide communications. Manage facilities shared folder, documentation & files to ensure stored correctly & easily accessed. Complete project mgt. tasks including facilities procedures manual. Ensuring POs & invoices are raised & tracked correctly. Responsible for expenses & receipting for the facilities team. Adhoc facilities tasks including reception cover as required. Skills & Expertise: Minimum three years' exp. in a similar role. Working towards IOSH & facilities mgt. qualification or similar. Exp. of hard & soft service delivery in an office environment. Exp. managing vendors/suppliers in line with H&S regulations. Ability to overcome problems & implement effective solutions. Strong negotiation skills, can push back & question suppliers as required. Excellent customer service skills, ensuring all issues dealt with swiftly. Strong multi-tasking skills & manage multiple issues/ requests at once. Exp. dealing with vendors/suppliers in line with H&S regulations. The Person: First class problem solving skills & fast. Communicate to all efficiently while ascertaining the key impact/detail behind the issue/request. Ability to work in a fast paced environment, be flexible & embrace change. High attention to detail, with passion for quality. Extremely organised approach to daily tasks & project work. Good salary and benefits. Please apply to be considered and discuss.
1553 days ago