Personal Assistant And HR Administrator

Brídhaven Nursing Home

Mallow, Cork

We are looking for a highly experienced PA & HR Assistant to join our team at Bridhaven www.bridhaven.ie . You will provide a high level of support and assistance to the Registered Provider, Director of Nursing and the HR Manager. You will play a key role in contributing to the efficiency and effectiveness of the Management Team and therefore will have extensive experience of supporting at this level. Your Challenge: This role encompasses a full range of PA and administrative duties including but not limited to: • Arranging and coordinating meetings, training events and seminars (both on and off site. • Agenda preparation and Minute taking. • Assist with preparation of reports, statements, policies and procedures etc. • Screening calls and correspondence. • Check and respond to emails when required. • Diary management for Director of Nursing. • Coordinate the management of repairs, printers, stationery, etc. • Scanning and filing as required. • Maintain action matrix and track progress with management. HR duties include but not limited to the following: • New starter onboarding: creating the New Starter pack, coordination of induction and rostering, reference and verification of documents, etc. • Input onto Garda Vetting system. • Generate correspondence when required. • Participate in interviews of junior levels of staff when required. • Coordinating rostering of training in conjunction with Management Team and Roster Managers. • Absence: - manage and track RTW forms to HR. • Collate monthly KPI documents. • Co-ordination of exit interviews. • Provide payroll related information to payroll team. Your Expertise. • Previous Executive Assistant experience in similar level role. • Previous experience of operating as a HR Assistant or similar. • Computer literacy with a comprehensive working knowledge of Microsoft Word, Excel, PowerPoint, SharePoint and Outlook applications and the Internet. • Excellent keyboard skills. • Excellent interpersonal skills - The ability to communicate confidently and persuasively with a wide variety of people both internal and external, up to the most senior levels within Bridhaven in order to build good professional and personal relationships. • Excellent organizational skills. The ability to work under pressure and use considerable initiative to meet strict deadlines. • The ability to work closely with the Stakeholders; to understand objectives and way of working and to enable provision of informed support across a wide range of activities. • An extremely professional attitude is required, as is the integrity necessary when dealing with confidential information. • Highly self-motivated with a 'can-do' attitude and the ability to work with minimum supervision. This position may require exposure to information which is subject to external control regulations and Vulnerable Adults. All applicants must meet eligibility requirements of HIQA and Garda Vetting through completion of a relevant application and process. In the event information provided on the Garda Vetting application reveals ineligibility to work within Bridhaven, any offer of employment may be withdrawn. Bridhaven values diversity in the workplace. All qualified applicants will receive consideration for employment without prejudice. Bridhaven is an Equal Opportunity Employer.

1863 days ago