Job Title: PA. Location: Midleton, Co.Cork. Type: Permanent. PA to Sales & Technical Support Director. As PA at senior level, you will be responsible for providing executive support to the Director. Extensive experience is required in handling executive support related tasks with a wide range of associated administrative duties. Success is driven by the ability to work independently combined with a high degree of time management and organizational skills. The highest priorities of this role are Calendar Management, being the single point of contact for the VP in administrative duties and the strictest confidentiality. Performance is measured upon competently fulfilling the core duties. The below statements are intended to describe the general nature of work being performed within the role. They are not intended to be construed as an exhaustive list of all the responsibilities, duties, & skills required, nor be the entire list of behaviours or expectations for which one may be measured upon. Employees will be required to follow any other job-related instructions & to perform any other job-related duties requested by the Director. Job Description. Calendar Management. Act as a gatekeeper yet ensure deadlines are being met. Organize & schedule all meetings, conferences & departmental activities across multiple time zones e.g. EMEA, US & APAC. Ensure Director has ample time to prepare for meetings. Provide agenda & supporting documentation for all meetings. Prioritize meetings according to level of importance. Meet & greet visitors. Manage bookings of weekly, bi-weekly &monthly routine departmental meetings. Co-ordinate staff meetings, take minutes & circulate to attendees. Ensure follow up actions from meetings are completed. Meet weekly with Director to coordinate calendar activities. Administration. Respond to incoming correspondence. Review & prioritize incoming emails, including VP's inbox, bringing to attention items which may require immediate attention. Prepare PowerPoint presentations & internal/external company related communications. Be the point of contact for all system approvals required by VP. Process all expenses for payment. Manage/utilize all airline & hotel loyalty programmes. Travel Arrangements. Manage all associated tasks relating to travel arrangements and provide VP with itineraries. Process any necessary paperwork in order to obtain visas, where applicable, with travel to specific destinations. Manage destination transports to & from Airports. Manage all domestic transport. Operations. Manage corporate Vendors. Research, compile, analyse & report various operational data from multiple sources to maximize operational efficiencies. Interact on an on-going basis with VP, Business Leaders, Managers and Project. Teams to ensure seamless implementation of key business priorities & initiatives/projects whilst also tracking implementation of tasks and budget to escalate if needed. Experience. 2-3 years minimum experience providing administrative support to Senior Executives required. Experience working with senior leaders in an organization & sensitive data. Ability to maintain a high degree of confidentiality. Exceptional verbal & written communication skills essential. Must be proficient with full suite of MS Office Applications. Knowledge of multinational, e-commerce industry or internet technology-based companies desirable. Proven ability to multi-task & work independently using initiative is fundamental. Proven ability to meet SLA's. Excellent organizational & time management skills essential. Ability to make pragmatic decisions with undefined criteria is vital. Capable of building relationships quickly within a diverse, dynamic & very fast paced environment is favourable. Proven skills in exercising discretion crucial. Ability to take ownership of queries/issues & bringing them to a successful conclusion required. Competencies. Adaptability. Organizational Skills. Proactive. Judgement. Time Management. Functional I Technical Skills. Decision Making. Relationship Building | Team Player. Communication Skills. Trustworthy. Business Understanding. For further information on this role please contact Tara Kelly on 086-1451078 or. This job originally appeared on RecruitIreland.com.
168 days ago